Billing Clerk

Billing Clerk

We are looking for a detail-oriented Billing Clerk to support accurate invoicing and project billing activities in Glen Cove, New York. This position plays an important role in reviewing contract-related billing terms, coordinating documentation, and ensuring invoices are issued on schedule. The ideal candidate is organized, comfortable working with billing systems, and able to communicate effectively with both internal teams and external project contacts.

Responsibilities:

• Review contract billing terms to ensure invoices reflect agreed requirements such as retention and stored materials.

• Analyze project billing activity each month to monitor progress against established invoicing targets.

• Verify shipment details, enter invoice information into the billing system, and maintain accurate job file records.

• Prepare and distribute monthly payment applications and invoices to general contractors in a timely manner.

• Work closely with collections personnel to investigate payment discrepancies and support account reconciliation.

• Perform job-level statement reviews and resolve variances through detailed billing analysis.

• Coordinate with project managers and external stakeholders regarding monthly billing status, documentation, and change order activity.

• Process project-specific change orders for billing and keep related records current, including notes on retention adjustments.

• Contribute to department goals by balancing independent ownership of billing accuracy with collaborative support for the broader team.