Accounts Payable Clerk College Point, NY | Robert Half

Accounts Payable Clerk

We are seeking an Accounts Payable Clerk to manage full-cycle AP operations, journal entry preparation, and vendor reconciliations. The ideal candidate will have strong attention to detail, proficiency in AP automation tools, and the ability to work collaboratively to support month-end close and audit readiness.

Key Responsibilities

• AP & Payment Processing:
  Manage invoice processing, coding, approval routing, and scheduled payment runs (Checks, ACH) using  and Blackbaud Financial Edge.
• General Ledger & Journal Entries:
  Prepare and post routine journal entries, maintain supporting documentation, and reconcile AP subledgers to the general ledger.
• Vendor & Statement Management:
  Maintain vendor records (W-9s, payment terms), respond to vendor inquiries, and perform regular vendor statement reconciliations.
• Banking & Controls:
  Prepare Positive Pay files, review bank exceptions, track stale-dated checks, and enforce internal controls to prevent duplicate payments and fraud.
• Close & Audit Support:
  Assist with month-end/year-end close (AP accruals, schedules), annual Form 1099 filings, and external audit requests.
• Cross-Functional Collaboration:
  
  Partner with internal departments to verify receipts, clear open purchase orders, and resolve payment discrepancies.

Qualifications

• Education:
  
  Bachelor's degree in Accounting, Finance, or a related field required.
• Experience:
  
  Minimum of 2 years of hands-on accounts payable/accounting experience. Experience in nonprofit or human services is preferred.
• Technical
  
  Skills:
  
  Proficiency with Blackbaud Financial Edge, , online banking platforms, and Microsoft Excel.
• Core Competencies:
  
  High accuracy, strong analytical and problem-solving skills, excellent communication, and the ability to manage deadlines independently.