Grant Accountant

Summary Are you ready to join a dynamic team of dedicated values-based leaders and professionals who are committed to creating a healthy, addiction-free world?

The Grant Accountant is responsible for the full accounting cycle for assigned grants and contracts. The position records grant revenue and related receivables or deferred revenue, prepares monthly reimbursement vouchers and draw requests, performs month-end close activities, maintains award-level accounting schedules, and ensures that all amounts billed and recognized are supported by and reconciled to the general ledger.

This position serves as the accounting link between the G/L and budget functions by providing timely transaction-level detail to the Budget Manager and Budget Analyst, resolving discrepancies, and maintaining a complete audit trail from the award and approved budget through theledger, voucher, collection, and closeout.

Primary objective : maintain complete and accurate grant accounting records between revenue recognition, voucher preparation, collections, approved budgets, and G/L activity.
*** Phoenix House of NY is proudly offering 100% employer-paid medical insurance for all eligible employees and their dependents!
*** About UsPhoenix House of New York | Long Island is a nonprofit organization dedicated to helping individuals and families overcome substance use disorders and achieve lasting recovery. We provide treatment, housing, and support services for our clients and their families. Our core values— Integrity, Compassion, Appreciation, Respect, Excellence, and Forward Thinking —guide our approach, ensuring each person receives evidence-based care that promotes dignity and wellness.

By upholding these values, we empower people to rebuild their lives with hope, accountability, and support.

What We Offer At Phoenix House, we recognize that in today’s economic climate, stability and support matter more than ever. That’s why we offer a comprehensive benefits package designed to care for you as a whole person—supporting your health, financial well-being, and work-life balance. Here are some of our perks:(10) Paid Holidays Paid vacation, sick time, personal and wellness time Medical, dental, and vision insurance for those who are scheduled to work at least 30 hours per week

Pet insurance, legal support, and other supplemental insuranceA generous tuition reimbursement program
403(b) retirement plan Competitive wages and more...You will have responsibilities including but not limited to:
• Establish new grants and contracts in the accounting system, including award periods, funding sources, program and site dimensions, revenue and receivable accounts, budget structures, billing terms, restrictions, and reporting requirements.
• Review executed awards, approved budgets, amendments, and budget modifications to determine the appropriate accounting, billing, revenue-recognition, matching, and reporting treatment.
• Calculate and record monthly grant revenue in accordance with the award terms and applicable accounting policies, including cost-reimbursement, performance-based, milestone, advance-funded,and other contract arrangements.
• Prepare and post monthly journal entries for grant revenue, grants receivable, unbilled receivables or contract assets, deferred or unearned revenue, indirect costs, fringe allocations, accruals,reclassifications, and other grant-related activity.
• Maintain grant revenue and receivable schedules that reconcile beginning balances, current-period revenue, billings, cash receipts, adjustments, and ending balances to the G/L.
• Prepare accurate monthly vouchers, reimbursement claims, invoices, and draw requests for assigned government grants and contracts in accordance with funder deadlines and requirements.
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