Finance Coordinator

Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality.

NYLAG goes to where the need is, providing services in more than 150 community sites (e.g., courts, hospitals, libraries) and on our Mobile Legal Help Center. NYLAG’s staff of over 400 impacted the lives of nearly 129,000 people last year.

NYLAG seeks a detail-oriented and highly organized Finance Coordinator to support grant compliance, personnel cost tracking, staff funding allocations, and payroll administration. The position is part of the Finance department, reports to the Controller and works closely with Human Resources, Development, and program teams to ensure employee time and salary costs are accurately recorded, supported, and allocated to the appropriate grants, contracts, and funding sources.

The Coordinator will maintain grant-related personnel documentation, support grant billing and reporting, assist with payroll processing and reconciliations, and help prepare for audits and funder requests. This is an excellent opportunity for an early-career professional who enjoys working with data, systems, and cross-functional teams and is interested in nonprofit finance and grant compliance.

• Review employee timecards, timesheets, time allocations, and personnel cost distributions for accuracy, completeness, and compliance with organizational and funder requirements.
• Track salary and related personnel costs charged to grants, contracts, departments, programs, and other funding sources.
• Follow up on missing, incomplete, or inconsistent time and allocation information.
• Support grant billing, reimbursement requests, financial reporting, audits, monitoring visits, and funder reviews by gathering and organizing required documentation.

• Maintain current and accurate staffing, salary, and funding allocation records supporting changes related to new hires, terminations, promotions, transfers, salary adjustments, leaves of absence, and changes in grant funding.
• Review payroll data for accuracy and consistency with approved employee changes and help resolve discrepancies in coordination with Human Resources and Finance.
• Assist with semi-monthly payroll processing in collaboration with the Payroll and Benefits Manager, including review of compensation, deductions, funding allocations, and employment status changes.
• Maintain supporting documentation for payroll and staffing changes and assist with payroll audits, 401(k) audits, and year-end payroll reporting.

• Maintain organized electronic grant compliance files, including timesheets, payroll records, pay statements, salary information, and other personnel cost support.
• Ensure required documentation is complete, accurate, and available for reporting deadlines, audits, and funder requests.
• Help develop and maintain standardized processes for collecting and organizing grant-related personnel documentation.

• Maintain grant, timekeeping, staffing, funding allocation, and payroll-related spreadsheets, databases, and tracking tools.
• Reconcile information across Human Resources, payroll, timekeeping, and financial…