AP Specialist

Accounts Payable Specialist

Location: Staatsburg, NY
Industry: Nonprofit Organization
Position Type: Full-Time
Compensation: $55,000–$65,000

Our nonprofit client is looking to add an experienced Accounts Payable Specialist to their accounting team. This is a hands-on role responsible for managing the day-to-day AP process, ensuring invoices are processed accurately and timely, and supporting the broader accounting team with reconciliations and month-end close.

Responsibilities:

• Process invoices from receipt through payment
• Code and enter invoices accurately and ensure proper approvals
• Perform three-way matching and resolve invoice discrepancies
• Reconcile vendor statements and research outstanding items
• Maintain accurate vendor records and respond to vendor inquiries
• Monitor AP aging and ensure timely payment of invoices
• Assist with check runs, ACH payments, and other payment processing
• Assist with month-end and year-end close activities
• Prepare AP reports and account reconciliations
• Research and resolve discrepancies and payment issues
• Maintain organized AP files and supporting documentation
• Assist with improving AP processes and procedures
• Support the accounting team with other projects and duties as needed

Qualifications:

• 2+ years of hands-on accounts payable experience
• Strong understanding of AP processes and basic accounting principles
• Experience working with an ERP or accounting system
• Strong Excel skills
• Excellent attention to detail and organization
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving skills
• Nonprofit accounting experience is a plus

#INOCT
2026