Administrative Assistant; Jr

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates, please .

• City/State: Bronx, New York
• Grant Funded: Yes
• Department: Card - Heart Failure Faculty Practice
• Work Shift: Day
• Work Days: MON-FRI
• Scheduled
  
  Hours:
  
  8:30 AM-5 PM
• Scheduled Daily
  
  Hours:
  
  7.5 HOURS
• Pay Range: $49,600.00-$62,000.00

• Perform advanced secretarial and administrative tasks, including drafting correspondence, preparing reports, and managing confidential information.
• Coordinate calendars, schedule meetings, and organize research-related programs and events.
• Manage purchasing and inventory of office and research supplies.
• Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines.
• Support donor-related projects, including tracking contributions and preparing acknowledgment materials.
• Liaise with internal departments and external partners to facilitate research and clinical initiatives.
• Prepare presentations, maintain databases, and assist with grant-related documentation as needed.
• Handle travel arrangements and expense reporting for leadership.

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion.
• Familiarity with purchasing systems and scheduling tools.