Admin Assistant; NON;MP

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through our 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. Our core values, H.E.A.R.T, — Honesty, Empathy, Accountability, Respect, and Teamwork — guide everything we do. We aim to empower our talented team, engage our communities, and uphold Planetree's patient-centered care philosophy.

The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals, and home to centers of excellence in numerous specialties. It includes Maimonides Midwood Community Hospital, a 130-bed adult medical-surgical hospital, and Maimonides Children's Hospital, Brooklyn's only children’s hospital and pediatric trauma center. Our clinical programs are nationally recognized for outcomes in areas such as Heart and Vascular, Neuroscience, Orthopedics, and Cancer.

Maimonides is affiliated with Northwell Health and serves as a major clinical training site for SUNY Downstate College of Medicine.

We currently have an excellent full-time opportunity in our Real Estate/Planning, Design, and Construction departments for an experienced Administrative Assistant. The successful candidate will be capable of multitasking in a deadline-driven environment and will be responsible for various administrative functions.

• Compose and type correspondence for the division, open mail, route calls, and perform clerical functions.
• Schedule meetings and maintain daily calendars.
• Arrange conferences, including scheduling speakers, handling payments, booking rooms, and coordinating catering.
• Take and transcribe minutes at meetings.
• Maintain inventory of supplies and manage databases and spreadsheets.
• Prepare purchase orders and check requests for office supplies.
• Set up and maintain departmental filing systems.
• Research topics for administrative reports, statements, and rosters.

• High School diploma or equivalent; 1-2 years of college preferred.
• 2-3 years of executive secretarial experience required.
• Proficiency in MS Office, especially Word; typing and Word skills will be tested.
• Knowledge of Medical Terminology is essential.
• Ability to transcribe from shorthand, longhand, or Dictaphone.
• Strong typing skills at 55 WPM (tested).
• Excellent interpersonal and communication skills in English, both verbal and written.

USD $51,000.00 - USD $63,000.00 per year.

Maimonides Medical Center is an equal opportunity employer. All qualified individuals are encouraged to apply and will be considered without regard to race, creed, color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, genetic information, marital status, or domestic violence victim status, citizenship, or any other protected status under applicable laws. We are committed to non-discrimination, including on the basis of criminal history, in accordance with New York State law.