Administrative Assistant

Responsibilities:

• Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators
• Answer and direct phone calls, manage emails, and handle incoming and outgoing mail.
• Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary
• Organize and book travel accommodations for staff and management, following the Fund's guidelines
• Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports
• Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally
• Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors
• Prepare meeting minutes and agendas
• Maintain shared drive information, databases, contact lists, and other important information

Qualifications:

• High School Diploma or GED required;
• Minimum one (1) year of administrative experience in a general office environment required
• Working knowledge of Benefit and Pension Funds Benefits
• Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities
• Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task
• Basic skill level in MS Office Suite, Oracle, Iron Clad
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Must be able to work with older individuals, have empathy and Patience
• Must be able to interact and communicate with individuals at all levels of the organization in a professional manner