Administrative Assistant

Loeb.nyc is seeking a passionate, organized, and dedicated individual to fill our Administrative Assistant position. This position requires a keen attention to detail in a fast paced, action-oriented startup environment. You’ll be trusted with day-to-day scheduling, operational support, and special projects, gaining hands‑on experience in the inner workings of startup creation and leadership. We rely on this person to facilitate daily office tasks and provide support to our C‑Suite.

This is a great opportunity for someone with strong organizational and communication skills who has worked in similar environments and is excited about the entrepreneurial nature of our organization.

• Greet guests, assist with catering, restock supplies and broadly support office and facilities operations.
• Manage complex, shifting calendars and coordinate meetings across multiple time zones for C‑Suite executives.
• Schedule meetings with internal teams, investors, founders, and partners across studio ventures.
• Book travel and handle logistics for events, offsites, and meetings involving multiple stakeholders.
• Draft agendas, take clear notes, and follow up on action items.
• Help track key deadlines, investor follow‑ups, and cross‑venture initiatives.
• Maintain organized records and documents related to portfolio company activity.
• Support basic research, presentation prep, or project tracking when needed.
• Manage expenses, reimbursements, and some light personal admin tasks as appropriate.
• Communicate clearly and professionally on behalf of C‑Suite Executives.

• 1–2 years of experience in an administrative, project coordination, or support role—experience at a startup, VC firm, or fast‑paced environment is a plus.
• Strong organizational skills, with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize across multiple tasks, teams, and timelines.
• Discretion and professionalism in handling sensitive information.
• Comfortable with G Suite, Slack, Asana, Zoom, Airtable (a plus) and other project/task management tools.
• A self‑starter mindset with curiosity about startups, investing, or entrepreneurship.

• Prior experience supporting a founder, investor, or C‑level executive.
• Familiarity with venture capital or early‑stage startups.

• PTO
• Medical, dental, vision
• Meal allowance and other benefits

• Be part of a lean, ambitious team building real companies from zero to one.
• Learn directly from experienced founders, investors, and operators.
• Fast‑paced, no‑bureaucracy environment where your impact is visible.

The base salary range for this role is $25 - $28 per hour and is based on experience and qualifications. In addition, we offer a discretionary bonus and a competitive benefits package.