Executive Assistant – C-Suite Executive

Overview

Our client is seeking a highly organized and detail-oriented C-Suite Executive to provide comprehensive support to a C-Suite executive of a global investment management firm. The successful candidate will anticipate the needs of the executive, manage complex scheduling and communications, coordinate travel and logistics.

• Responsible for management of busy and ever-changing calendar while protecting the executive’s time and priorities
• Draft correspondence on behalf of executive
• Answer busy phones and track all messages and follow up
• Schedule, arrange and facilitate meetings
• Ensure executive’s complete preparation for all meetings including researching and writing briefings
• Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
• Maintain all files
• Track expense reports and ensure accuracy and timely reimbursement
• Provide personal support on an as-needed basis

• Minimum 10-15+ years of administrative experience, including executive-level support at the C-Suite level
• Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
• Previous work experience in finance, legal, and other strictly corporate settings
• Bachelor’s degree is a must
• Exceptional organizational and multitasking skills with a strong attention to detail
• Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
• Proven ability to manage sensitive information with discretion and professionalism
• Proficiency in Outlook, Word, Excel, and Power Point