Conference Coordinator Greenbuild

Key responsibilities

• Work closely with Senior Conference Manager to execute annual conference program including speaker recruitment, CFP management, session scheduling, and communicating with Working Groups/Association on a regular basis.
• Maintain and manage online conference operations website based on program timeline including, but not limited to, build-out and test speaker resource center, speaker contracting, speaker communications and task completion, conference content and all presentation needs.
• Support conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association.
• Assist Sr Conference Manager with onsite conference operations at the event including temporary staff, speaker coordination of 400+ individuals, onsite access control assistance, speaker ready room and specialty programs/tracks including:
  • Coordinate production including run of show documents, voice over recordings, furnishings, slide decks, stage sets, videos, music, stage management.
  • Coordinate and recommend, based on specific types of education needs, applicable stage/room set, audio visual, food and beverage.
  • Coordinate education related sponsorship fulfillment support.
  • Coordinate meeting rooms, diagrams and room setup.
  • Coordinate access control needs and grid setup with operations and registration.
• Produce conference surveys, quizzes and on-site digital distribution.
• Maintain Provider status for continuing education units through multiple industry associations, including submitting all sessions for approval, ensuring proper presentation requirements are followed, post-show follow-up and credit reporting/adjustments.
• Work with Marketing to ensure conference information on show websites is timely and updated frequently.
• Coordinate with marketing to set up, extensively test, and monitor registration for conference program & speakers.
• Coordinate with marketing and operations to develop and test mobile application for attendee onsite use.

Organize delivery of Conference recordings and executive summaries via online platform(s)

• Excellent communication skills, both written and verbal
• Project coordination skills and proven ability to work on multiple priorities and work within tight deadlines
• Strong organizational skills and attention to detail
• Experience of populating databases, websites or CRMs
• Knowledge and experience with Microsoft Teams and Zoom platform functionality
• Strong computer skills, specifically with Microsoft Office. Outlook, Excel and PowerPoint experience essential, Access a strong desirable asset.
• Ability to work independently is essential
• Previous experience in events a strong asset
• Ability to mail merge an asset
• Passion for virtual technology and event platforms an asset
• Positive work ethic and teamwork/collaborative skills

All your information will be kept confidential according to EEO guidelines.