Office Assistant | Hedge Fund​/Investment Firm

Location

New York | In-Office (9a-6p ET)

Asset Management / Financial Services

Fast-paced, detail-oriented, team-focused

• You have 3+ years of administrative experience, ideally in financial services or other fast-paced environments

• You are highly organized, detail-oriented, and able to manage multiple priorities under pressure

• You work independently, take initiative, and thrive in a dynamic, collaborative office environment

• You have strong communication skills and a service-oriented mindset

• You are comfortable learning new software and systems quickly

• Bachelor’s degree or equivalent experience preferred

• New York State notary certification is a plus

• Serve as backup to the Office Administrator to ensure seamless coverage of critical office functions

• Provide high-quality administrative support, including travel coordination, expense processing, and scheduling assistance

• Maintain office supplies and resources to support daily operations

• Coordinate all incoming and outgoing mail and courier services

• Manage shared conference room scheduling and serve as primary contact for meetings

• Liaise with building management and external vendors to coordinate maintenance requests and resolve facility needs

• Support onboarding logistics for new hires, including workspace setup and equipment requests

• Oversee daily meal service and coordinate catering and communications for in-office events

• Ensure smooth day-to-day operations of a fast-paced office environment

• Support employees with administrative and operational needs, enabling them to focus on core work

• Contribute to a collaborative, organized, and engaging workplace culture

• Help create an efficient and professional office experience for both local staff and visiting employees

• Play a visible, trusted role in onboarding, events, and vendor management