Corporate Event Coordinator

The Conference Event Coordinator plays a vital role in delivering seamless, high-impact meetings and events that support business objectives and elevate the workplace experience. This position is responsible for the end-to-end coordination of internal meetings and corporate events, ensuring every detail—from space planning to on-site execution—meets the highest standards of service, efficiency, and professionalism.

Shift: Monday–Friday

Hours: 8:00 AM–5:00 PM

Pay: $40/hour

• Plan, manage, and execute all aspects of internal meetings and events, including conference room and event space scheduling through EMS or comparable event management platforms.
• Evaluate event requirements to ensure appropriate room size, layout, technology, amenities, and compliance with corporate policies.
• Conduct pre-event walkthroughs and site inspections to confirm readiness, including A/V setup, seating configurations, signage, décor, and overall presentation.
• Partner closely with internal service teams such as Culinary/Catering, Facilities, IT/AV Support, and Security to ensure flawless coordination and on-time delivery.
• Serve as the primary point of contact for stakeholders throughout the event lifecycle, including planning, execution, and post-event follow-up.
• Provide real-time, on-site support during events, proactively identifying and resolving issues to ensure a seamless experience.
• Deliver white-glove service to senior leaders, executive assistants, internal teams, and external guests.
• Track and analyze space utilization and event data, preparing reports to support room management strategies and continuous improvement.
• Ensure all events adhere to corporate branding standards, safety guidelines, and operational policies.
• Successfully manage multiple concurrent events of varying size, scope, and complexity.
• Provide administrative and operational support related to event reporting, invoicing, and budget tracking, as required.

• Bachelor’s degree in Hospitality, Business Administration, Communications, or a related field, or equivalent professional experience.
• Minimum of four years of experience in corporate event coordination, conference services, or hospitality operations, preferably within a large, fast-paced organization.
• Strong proficiency with EMS (Event Management Software) or similar scheduling and booking platforms.
• Advanced working knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Exceptional organizational, time management, and multitasking abilities.
• High attention to detail, with the ability to anticipate needs and solve problems proactively.
• Strong interpersonal and communication skills, with a client-focused mindset.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.