Administrative Assistant

Concern Housing – Administrative Assistant

We are looking for an Administrative Assistant to provide general office support and manage key accounting functions including cash receipts, client check distribution and data entry.

Monday – Friday; 8 a.m. – 4 p.m.

• Answer agency phones and greet visitors.
• Open, screen, date‑stamp and distribute incoming mail; stamp outgoing mail daily.
• Maintain office supply inventory and prepare purchase orders during the second and third weeks of each month.
• Type documents, letters, etc., and make copies as needed by staff.
• Assist the Director/Supervisor with secure filing of tenant charts, LIHTC documents and inventory for tax credit audits and OMH reviews.
• Support the Program Director with administrative tasks as required.
• Collaborate with Property Maintenance to keep the YARDI work‑order system up to date.
• Manage the Office Equipment Room, ensuring all machines (copier, fax, shredder) operate properly and supplies in common areas are stocked.
• Keep the office neat and orderly, including reception area, waiting room, conference rooms and kitchenette.
• Oversee rent‑payment system, copying and logging all cash receipts and processing tenant check payments.
• Transfer and record check information into an Excel spreadsheet.
• Work with the Director and Supervisor to track health‑care outcomes and maintain a care‑coordination database.
• Stay current with all agency‑required compliance documents and trainings.

• High school diploma or equivalent.
• Minimum four years of administrative experience.
• Proficiency in Microsoft Word and Excel.

• Medical insurance (agency pays 80% of the premium).
• Affordable voluntary dental and vision insurance.
• Flexible spending accounts.
• Agency‑sponsored retirement plan and employee‑sponsored 403(b).
• Life insurance coverage.
• Paid time off.
• Educational assistance and scholarship programs.
• Licensure reimbursement and potential internship/clinical supervision.
• Referral bonus.

$21.00 – $24.00 per hour.

Concern Housing is a non‑profit agency committed to helping individuals and families live in the community with dignity and enhanced opportunities through housing and support services. We serve approximately 1,300 families in over 240 locations and are one of the largest agencies of this kind in New York State.

We are an equal‑employment‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.