Executive Assistant

Overview

We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands - Coach and Kate Spade New York - was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen.

We're always on a journey to becoming our best, but you can count on this:
Here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.

• Maintain the VP's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating travel arrangements.
• Assist the VP with daily administrative duties and complete a broad variety of administrative tasks, including reports, correspondence, complex travel plans, itineraries and agendas, and meeting materials.
• Assist and support the VP in preparing for meetings, including preparing meeting materials, tracking progress and follow-up items, and preparing and revising correspondence and other documents as necessary.
• Work closely with the VP to keep them informed of upcoming commitments and responsibilities, following up as needed.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the office.
• Answer and direct telephone calls, relay important information promptly and clearly, maintaining confidentiality as needed.
• Notify the VP of important dates and meeting appointments.
• Input expenses into the Concur system and follow up accordingly.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize, and assist at various company meetings, events, and celebrations.
• Coordinate to manage inventory of the company's supplies and reordering as needed.
• Be easily accessible for after-hours travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed for the VP for business reasons.
• Demonstrate project management ability with strong proficiency in Teams, PowerPoint, Excel, and ability to learn new technologies.
• Lead the creation and compilation of Real Estate Site Tour packages and Real Estate Committee Decks with support from cross-functional partners.
• Reach out to external partners (landlords, operations partners, etc.) to share and/or request information to support Real Estate site tours, meeting requests, etc.

• 3+ years experience; a combination of education and experience will be considered.
• Proficiency with Microsoft Office (Word, PowerPoint, Outlook/PDF, Excel, Teams).
• Highly organized and self-motivated.
• Excellent verbal and written communication skills in English and Vietnamese.
• Detail-oriented with good time management skills and the ability to prioritize work.
• Demonstrates initiative, anticipates needs, and exercises independent/sound judgment.

• Courage
  :
  Provides direct, actionable feedback; addresses issues promptly and directly; not afraid to take necessary action.
• Creativity
  :
  Generates new and unique ideas; makes connections among ideas; adds value in brainstorming.
• Customer Focus
  :
  Meets internal and external customer expectations; uses customer information for improvements; builds relationships and trust.
• Dealing with Ambiguity
  :
  Handles change well; acts without complete information when needed; comfortable with risk and uncertainty.
• Drive for Results
  :
  Consistently aims to exceed goals; focused on results.
• Interpersonal Savvy
  :
  Relates well to diverse people; builds rapport; uses diplomacy.
• Learning on the Fly
  :
  Learns quickly; adaptable; analyzes successes and failures for improvement.

• Strategic Agility
  :
  Sees ahead, anticipates future consequences and trends; develops strategies and plans.
• Developing Direct…