Executive Assistant

Our real estate client is seeking an experienced Executive Assistant to support the Head of the Team, two Managing Directors, and provide light support to several additional team members. This role requires exceptional organizational skills, a strong sense of urgency, great communication skills, and the ability to manage a high volume of work in a fast-paced, deadline-driven environment.

Salary: $110
-120 + OT + B

• Manage complex calendars and meeting schedules, including large group and recurring meetings
• Develop a strong understanding of business priorities to proactively manage scheduling and anticipate needs
• Arrange domestic and international travel arrangements including all hotels, ground transportation, cars, etc.
• Prepare and submit monthly expense reports using Concur, ensuring accuracy and timely follow-up
• Make meeting, dining, and event reservations as needed
• Partner closely with other Executive Assistants to provide coverage and ensure seamless team support
• Proactively track deadlines and deliverables, keeping the team informed on status and completion of work
• Assist with research, special projects, and ad hoc assignments as required
• Coordinate execution, notarization, and delivery of a large volume of documents, often under tight, transaction-related deadlines

• 7+ years of experience supporting senior executives in a fast-paced environment; finance and/or real estate experience preferred
• Demonstrated ability to manage a high volume of work while maintaining accuracy and attention to detail
• Strong sense of urgency with excellent time management and prioritization skills
• Ability to multitask and remain calm under pressure while meeting critical deadlines
• Clear, professional, and effective communicator (verbal and written)
• Team-oriented mindset with a willingness to collaborate closely with other assistants
• Proficiency in Microsoft Outlook, Word, Excel, and Power Point
• Notary designation preferred; otherwise, willingness to obtain certification within three months of hire

If you meet the required qualifications and are interested in this role, please apply today.

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.

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