Executive Assistant

Our client, a prominent Venture Capital Firm, is looking for an Executive Assistant to support 3 individuals on their investment team. The ideal candidate is exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing environment.

COMPANY:
Venture Capital

POSITION:
Executive Assistant to Managing Director and 2 Associates

LOCATION:
New York, NY (Midtown)

HOURS: 8:45am – 5:30pm (4x a week in office) – some flex req’d depending on execs travel schedule

BACHELOR’S DEGREE:
Preferred

Responsibilities include but not limited to:

• Manage active, often changing calendar for busy executives, including business appointments, dinners and board meetings
• Extensive travel planning, including both international and domestic itineraries and managing visa processes
• Act as a respectful gatekeeper for executives
• Develop understanding of, and relationships with key contacts
• Prepare, maintain and update meeting materials via PowerPoint and Excel
• Manage to-do lists/completion of key actions and ‘next steps’
• Meeting tracking through Affinity
• Process expense reports in a timely manner
• General administrative duties and high-level executive support as requested

Requirements:

• Bachelor’s Degree preferred
• 5-10 years of administrative experience; preferably in the finance industry
• Excellent knowledge of Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint)
• Must be organized, detail-oriented and proactive
• Outstanding interpersonal and communication skills, both verbal and written
• A flexible and positive ‘no task is too big or too small’ attitude
• Strong ability to multi-task and solve problems quickly, resourcefully and competently