Executive Office Coordinator

Overview

We are seeking a talented individual to join our Executive Administration team team at Marsh.

What can you expect?

The Executive Office Coordinator will play a critical role in supporting the day-to-day operations of the Office of the CEO le the core focus of the role is administrative, the position offers unique exposure to senior leadership, high-level operations, and strategic initiatives across the firm, with an opportunity for growth in responsibilities and project ownership over time.

This role is ideal for a highly organized and detail-oriented individual who handles confidential information with discretion and operates with both professionalism and polish. The Coordinator will be mentored by the Executive Office Administrator, with support and direction from the Chief of Staff. The role is in-person in our NYC office. The hours of the role are the hours of the CEO.

What is in it for you?

• Join a prestigious company with a strong brand, an exceptional track record of success for clients and commitment to support the communities in which we work
• Become part of a collaborative culture where colleagues work together towards shared goals that advance the firm and serve our clients
• Immerse yourself in a team that highly values collaboration, innovation, and the power of strong partnerships
• Enjoy regular engagement with Marsh executive leaders and other influential internal and external stakeholders
• Take advantage of the exciting opportunities for growth, professional development that our dynamic organization offers
• Make a meaningful contribution to the success of our company and the work we do for our clients
• Receive a competitive compensation package, including bonus potential, as well as a comprehensive benefits package that includes medical, dental, and vision insurance, life insurance, and a generous 401k match and contribution

We will count on you to:

Provide Administrative Support for the CEO

• Manage the CEO's daily calendar, including scheduling meetings, managing conflicts, and anticipating changes
• Serve as the first point of contact for scheduling-related inquiries and meeting logistics
• Organize briefing materials for meetings in coordination with the Executive Office Administrator
• Act as a point of coordination between the CEO's office and internal/external stakeholders

Facilitate Travel and Events

• Coordinate domestic and international travel for the CEO, in coordination with the Executive Office Administrator, including the preparation of detailed itineraries
• Support Executive Office team on CEO's event coordination and preparation

Drive Operational Support

• Maintain and update internal documents to support office workflows
• Monitor and organize incoming meeting invitations, prep materials, and logistics requests
• Support Executive Office team with ad-hoc tasks

Collaboration

• Work closely with Executive Office Administrator to ensure seamless execution of the CEO's schedule, commitments, and projects

What you need to have:

• Experience in executive-level support, operations, or coordination
• Ability to manage complex calendars and travel arrangements with precision
• Exceptional organizational skills and attention to detail
• High degree of discretion and professionalism
• High degree of emotional intelligence
• Ability to build trust and work effectively with senior stakeholders
• Strong written and verbal communication
• Proficiency in Microsoft Office suite
• Proactive mindset, with the ability to anticipate needs and solve problems before they arise

What makes you stand out?

• Ability to evidence how you've made a tangible contribution to success within a collaborative, team-oriented role
• Positivity, solutions orientation that welcomes the opportunity to make a difference to others and accept direction and guidance where necessary
• Resourceful team player with the ability to work independently
• Ability to collaborate and build relationships
• Track record in project management
• Experience providing support to a senior executive or CEO within a large complex corporate environment is preferred but not essential

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

The applicable base salary range for this role is $120,000 to $145,000.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other…