Executive Personal Administrative Assistant

Executive Personal Administrative Assistant

The Kirsten Jordan Team
• New York , NY , US

Posted 2 days ago

The Executive Personal Assistant (“EPA”) serves as the right hand to the Team Lead, supporting both professional and personal priorities with discretion, urgency, and foresight. This role is designed to protect KJ’s time, streamline decision‑making, and ensure that both business objectives and personal responsibilities are handled seamlessly.

Success in this role means anticipating needs before they arise, keeping a real-time grasp on everything KJ has in motion, and continuously aligning her calendar, priorities, and energy toward her highest and best use—with a primary emphasis on business development, brand building, and revenue‑generating activities.

This is a high‑trust, high‑responsibility role for someone who thrives in a fast‑paced environment, enjoys complexity, and takes pride in being indispensable.

• Own and manage KJ’s business calendar, ensuring accuracy, confirmations, prep time, and strategic flow
• Manage all business email accounts, including prioritization, flagging, drafting responses, and follow‑ups
• Maintain and actively manage KJ’s project list and live to‑do list, ensuring nothing slips through the cracks
• Coordinate and manage travel logistics (domestic & international)
• Support and manage speaking engagements, panels, appearances, and media opportunities
• Ensure KJ is fully prepped and on time for all professional commitments
• Serve as a central point of coordination between KJ and internal team members when appropriate
• Assist with planning and execution of professional and personal events
• Coordinate logistics, including calendars, venues, vendors, guest lists, RSVPs, travel, and run‑of‑show
• Track timelines, deliverables, and follow‑ups related to events
• Maintain awareness of and assist in managing family and personal calendars
• Coordinate personal appointments, commitments, and key dates
• Ensure KJ is reminded of and attends important personal and family events
• Serve as a trusted coordinator across personal vendors, service providers, and family-related logistics
• Support an executive with meeting preparation and take minutes
• Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up‑to‑date
• Act as the main point of contact the high‑level executive
• Ensure basic bookkeeping duties are completed

• Experience in providing executive‑level administrative support in a fast‑paced environment
• Ability to manage complex calendars, including scheduling meetings, travel arrangements, and itineraries
• Proven track record of maintaining confidentiality and handling sensitive information with discretion
• Proficiency in office software, including word processing, spreadsheets, and email management
• Ability to anticipate needs and proactively address potential challenges before they arise
• Must have graduated high school or received an equivalent certificate of completion
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• At least 2+ years of experience as an executive assistant, or experience performing supportive duties
• Must be comfortable using Microsoft Office
• Accustomed to working on strict deadlines and handling confidential information

$75,000 - $80,000 yearly

Meet the Kirsten Jordan Team — a purpose‑built collective of elite professionals. Our team embodies NYC real estate excellence, blending boutique service with large‑firm expertise. Kirsten, a seasoned broker with a billion in sales, sets the tone for a high‑flying and gracious culture.

Learn more about KJ Team:
New York City Real Estate - Kirsten Jordan Team