Administrative​/Clerical Assistant, Office Administrator​/ Coordinator

Personal Assistant

Location: New York, NY
Position Type: Hybrid/Full-Time
Schedule: Monday through Friday, Standard Business Hours
Salary: Based on Experience

We are seeking a highly organized, discreet, and proactive Personal Assistant to support senior leadership at a fast‑paced wholesale company based in New York City. This is a high‑level role requiring exceptional attention to detail, strong judgment, and the ability to seamlessly manage both personal and business‑related responsibilities.

The ideal candidate is resourceful, flexible, and thrives in a dynamic environment where priorities can shift quickly. This role serves as a trusted right hand, handling a wide range of tasks, from complex scheduling and travel coordination to personal errands and administrative support, ensuring daily operations run smoothly and efficiently.

• Provide comprehensive support across both professional and personal matters
• Manage complex calendars, scheduling meetings, appointments, and personal commitments
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries

• Handle correspondence, emails, phone calls, and follow‑ups on behalf of leadership
• Prepare documents, reports, and presentations as needed
• Assist with billing, expense tracking, payments, and financial organization

• Act as a point of contact between leadership and internal teams, vendors, and external partners
• Track deadlines, priorities, and action items to ensure nothing falls through the cracks
• Support special projects and initiatives across departments

• Manage personal errands, appointments, and discretion
• Coordinate household or personal services as needed
• Anticipate needs and proactively solve problems before they arise

• Handle sensitive information with the highest level of confidentiality and professionalism
• Exercise sound judgment in all communications and decision‑making

• Proven experience as a high‑level Personal Assistant, Executive Assistant, or similar role
• Strong organizational and time‑management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and adapt in a fast‑paced environment
• High degree of professionalism, discretion, and reliability

• Experience supporting executives in a business or entrepreneurial environment
• Strong proficiency with productivity tools, calendars, and office software
• Comfort managing both business and personal tasks seamlessly

• Proactive, resourceful, and solution‑oriented
• Calm under pressure with strong problem‑solving abilities
• Trustworthy and dependable
• Excellent interpersonal skills and ability to work independently

• High‑visibility role working closely with senior leadership
• Opportunity to grow within a dynamic New York City–based wholesale organization
• Fast‑paced and engaging work environment