Human Resources Assistant

• Demonstrated experience with document scanning, digital records management, or file imaging projects
• Strong attention to detail with the ability to maintain accuracy across high-volume work
• Ability to follow standardized file structures and indexing protocols
• Comfortable working independently and managing repetitive tasks with consistency
• Proven ability to work diligently and quickly without sacrificing accuracy
• Familiarity with HR personnel files or regulated record environments strongly preferred
• Basic proficiency with scanning equipment and document management systems

• Scanning hardcopy documents into HR digital system:
  On Base
• Categorizing the scanned documents for efficient identification
• Electronically filing them in the appropriate folder
• Prepare, organize, and scan physical personnel files into digital format in accordance with HR and record-retention standards
• Index and label documents accurately
  , ensuring correct employee identification and file naming conventions
• Organize scanned documents and within the correct personnel file sections (e.g., onboarding, job changes, disciplinary, benefits, licensure)
• Conduct quality assurance checks to confirm all pages are legible, complete, correctly oriented, and properly indexed
• Identify and correct misfiled, duplicate, or out-of-order documents prior to and after scanning
• Maintain confidentiality and data integrity at all times when handling sensitive employee records
• Work efficiently while maintaining a high level of accuracy and attention to detail to meet project timelines

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians and staff. Ability to interact with patients all day.

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.