Administrative Assistant, Corporate Communications

Administrative Assistant, Corporate Communications

United States, New York, New York

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators.

From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

The Administrative Assistant, Corporate Communications will be responsible for collaborating and supporting Sony Music’s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company’s Corporate Communications strategy.

• Take the lead on all administrative needs for Executive Vice President, Corporate Communications which includes coordinating the calendar, arranging and booking meetings, coordinating/booking travel, and expense reports among other areas.
• Manage expense report and travel processes for three other Communications leaders as directed.
• Be responsible for Corporate Communication team’s weekly meetings which includes producing and maintaining agendas, and other tasks as needed.
• Develop agenda, book speakers for, and coordinate all aspects of team strategy meetings throughout the year.
• Oversee ordering of team supplies on a regular basis.
• Facilitate the Company’s daily morning clips process which includes gathering and monitoring global news outlets for relevant Sony Music news and industry clips and distribute to multiple audiences including Sony Music senior executives by a specific time in the morning; continue monitoring for breaking and relevant news coverage throughout the day including after hours.
• Create regular clip round ups for distribution to key audiences while maintaining database of key press clippings.
• Oversee, with Executive Vice President, Corporate Communications, invoice payments and department finance logistics.
• Coordinate with appropriate Sony Music Corp Communications team member to liaise with Sony Corp’s Corporate Communications team on various requests.
• Manage and keep up to date all Team calendars.
• Maintain press lists in addition to other distribution lists.
• Work closely with the Audience Coordination team to support the Company’s engagement efforts which include sending Company-wide emails, filming various series for the intranet, and developing and engaging in relevant content series.
• Keep entire team activities organized and develop ideas of ways the Corporate Communications team can act more efficiently and collaboratively.
• Other tasks as needed are related to Corporate Communications, which can include but is not limited to, maintaining distribution lists, sending Company emails, distributing mail and supporting the overall team.
• Engage with Corporate Communications team members to participate in interested projects beyond your defined role.

• Have at least 1-2 years of relevant administrative working experience.
• Superior organizational skills.
• Respectful of deadlines and attention to detail.
• Experience in video content development and editing a plus.
• An exceptional communicator with extraordinary time management skills.
• Able to work in highly confidential environments.
• A proactive, flexible, self-starter who has strong problem solving and interpersonal skills while being able to work independently.
• Have the ability to manage time and varied priorities to achieve goals and…