Junior Administrative Assistant
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-02-14
Listing for:
CitiStaffing
Full Time
position Listed on 2026-02-14
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
- Greet and escort all guests, including clients and vendors visiting the premises;
Enter all incoming guests and vendors into building security system - Answer the main phone line and forward calls to their appropriate recipients
- Distribute incoming mail and preparing outgoing mail and packages
- Maintain the conference room calendars and prepare the room for meetings
- Oversee office inventory and order supplies as needed
- Interact with vendors
- Interact with building staff for any repairs
- Prepare and process invoices through internal system and department credit card
- Assist with travel arrangements (i.e. hotels, flights, and car service)
- Assist with expense reports
- Assist with filing of confidential documents
- Possibility to take on more responsibilities based on experience level
- Knowledge and application of Microsoft Office products
- Strong written and verbal communication skills
- Good interpersonal skills as the first point of contact for all employees and guests
- Detail-oriented and strong organizational skills
- Ability to multitask and prioritize ongoing requests
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