Construction Administrative Assistant

About the Role

We are seeking a proactive, highly organized, and detail-oriented Administrative Assistant to provide day-to-day administrative, coordination, and operational support. This role is entry-level and ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys being the central point of coordination between people, schedules, and information. Salary Range: $48,000.00 - $60,000.00 annually (based on experience and qualification).

• Provide comprehensive administrative support, including scheduling, calendar management, correspondence, and document preparation.
• Assist with planning, tracking, and coordinating tasks and initiatives from start to completion.
• Maintain organized digital filing systems and ensure accurate documentation and record-keeping.
• Prepare reports, summaries, and presentations as needed.

• Create and manage shop drawings and submittals using construction management software.
• Maintain digital job folders and documentation.

• Collaborate extensively with the in-house management and engineering teams.
• Attend and contribute to project meetings, both internal and external.
• Be proactive in identifying and resolving project-related issues.
• Help improve administrative processes and organizational systems for greater efficiency.
• Ensure consistency and accuracy across documentation and communications.

• Identify and track materials needed for projects to ensure project budgets are met.

• Bachelor's degree in Construction Management or a related field preferred but not required.
• Entry-level position; 1–3 years of experience in an administrative, personal assistant, coordinator, or support role is a plus.
• Strong proficiency in MS Office Suite (Outlook, Excel, Word).
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and work independently.
• Strong written and verbal communication skills.
• Experience in the industrial electrical field is a plus.
• Experience in relevant construction software (Procore, Autodesk, Quickbooks) is a plus.

• Opportunity to grow within a supportive and dynamic team.
• Engage in diverse and challenging projects.