Executive Assistant and Department Coordinator, Master Paintings

Position: Executive Assistant and Department Coordinator, Old Master Paintings
Location: New York

Executive Assistant and Department Coordinator, Old Master Paintings page is loaded## Executive Assistant and Department Coordinator, Old Master Paintings locations:
New Yorktime type:
Full time posted on:
Posted Todayjob requisition :
JR
** Executive Assistant and Department Coordinator, Old Master Paintings
**** The Company
** Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values;
Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

** Why This Role Matters
** The role will be primarily responsible for supporting the Head of Department for Old Master Paintings and the International Deputy Chairman, Old Master Group both based in New York. The function of this role will also include  assisting the Old Master Paintings department with comprehensive administrative support.  The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity.
** How You'll Make an Impact
*** Manage diary scheduling including all meetings and travel for Head of Department, Old Master Paintings; and International Deputy Chairman, Old Master Paintings
* Reconcile and submit corporate card expenses for approval using internal system
* Manage client relationship including meeting arrangements, mailings, correspondence and action points for follow-up visits
* Greet clients on behalf of department business getters
* Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs
* Assisting both the Head of Department and Deputy Chairman with client management. Being a key point of contact in both pre-sale and post-sale organisation and management for Old Master Clients, working with the department and support departments to deliver a seamless client experience
* Phone bidding in auctions as required
* Work closely, efficiently, and effectively with other specialist departments, Christie’s international and regional offices, external organizations, individuals, and institutions
* Provide support in creating proposals, pitches, and appraisals, which includes gathering item details and images, and liaising with clients, specialists, and other internal departments
* Answer and screen incoming telephone calls on behalf of the cluster
* Create purchase orders and sundry invoices, as required
** What you’ll bring to the team
*** Exceptional client service skills including strong verbal and written communication skills
* Strong interpersonal skills demonstrated with superiors, clients and peers
* Strong attention to detail and follow-up skills
* Excellent communication, including superior written and spoken communication
* Ability to work collaboratively across multiple groups and sites
* Ability to remain calm in stressful situations
* Ability to creatively problem solve
* Ability to work independently and as part of a team
* Strong knowledge of Excel, Outlook and internal systems
* Fluency in French required
** What’s great about working for us
*** Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
* 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
* Life Insurance - 3x base salary (100% paid by Christie’s)
* Disability Insurance (100% paid by Christie’s)
* Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
* Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
* Annual Discretionary Performance…