Executive Assistant

Hickory partners with craftsmen and business owners who build their reputations one job, one hard‑earned milestone at a time. Our company is named for one of the strongest trees in nature, known for its toughness and resilience.

That strength is our symbol and our promise to the Hickory family of brands.

We are seeking an experienced, highly organized, and proactive Executive Assistant to provide comprehensive administrative and operational support to a key executive (or a small group of senior leaders). This role is crucial in managing complex schedules, ensuring efficient communication, and maintaining smooth daily operations. You will act as a vital liaison, demonstrating discretion and the ability to handle confidential information with professionalism.

The Executive Assistant will be a key member of the Executive team, located at our main office in Bronx, New York.

• Manage and maintain the executive’s complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts.
• Coordinate all aspects of domestic and international travel logistics, including flights, accommodations, and detailed itineraries.
• Prepare, review, and organize documents, presentations, and reports for meetings and internal/external distribution.
• Act as the primary point of contact and gatekeeper, fielding phone calls, emails, and correspondence, and prioritizing them for the executive.
• Process and track expense reports, invoices, and departmental budgets.
• Plan and coordinate company events, off‑sites, and team meetings, managing all logistical details.
• Maintain an organized filing system and manage office supplies and inventory for the executive's office.

• Experience: 3 - 5 years of experience supporting C-level or Senior Executives in a fast‑paced and/or start‑up environment.
• Skills: Exceptional organizational, time management, and problem‑solving skills; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Communication: Excellent verbal and written communication skills, with a proven ability to interact confidently and professionally with all levels of staff and external stakeholders.
• Partnership: Proven track record of building trust and dynamic partnership with executives and cross‑functional teams.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent practical experience).

We offer a comprehensive benefits package including:

• Significant and explosive career growth at a startup
• Health, dental, and vision insurance.
• PTO
• 401(k) retirement plan with company match.

This job description is intended to outline the general nature and level of work associated with this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may evolve, and Hickory reserves the right to modify work assignments, responsibilities, and schedules as business needs change.

The minimum and maximum full‑time annual salaries for this role are listed below. Please note that this salary information refers to the amount Hickory is willing to pay at the time of this posting. Salaries for part‑time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

New York, NY: $60,000 - $75,000 for Executive Assistant

Hickory is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.