Construction Administrative Coordinator

At Michilli Inc., we don’t just build spaces, we craft experiences. For over 25 years, we’ve brought a bold and refined approach to construction, specializing in luxury retail, high-end residential, and commercial projects across the U.S. From iconic luxury retail stores to bespoke homes and office spaces, our work is defined by impeccable quality, attention to detail, and collaboration with world-class architects and designers.

As we continue to grow, we’re looking for a Construction Administrative Assistant who thrives in fast-paced environments, leads with precision, and is passionate about bringing ambitious visions to life.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

• Provide direct administrative and operational support to the Director of Construction
• Manage and coordinate active calendars for the Director of Construction and project leadership
• Schedule, confirm, and prepare meetings, site visits, and project touchpoints
• Supporting project coordination to help deliver high-quality work on time
• Ensure file organization and documentation follow office protocol and compliance standards
• Support communication flow between project managers, field teams, subs, clients and leadership
• Prepare materials, summaries, and follow-ups for leadership meetings
• Provide ad hoc support around office as needed

• 3+ years of experience, preferably within construction, architecture, engineering, or a related industry
• Excellent interpersonal, customer service and communication skills
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Proficient in Microsoft Office suite, and Procore experience is a plus
• Ability to maintain discretion and professionalism when handling sensitive information
• Self-starter with the ability to anticipate needs and take initiative
• Strong time management skills and ability to meet tight deadlines
• Collaborative mindset with confidence interacting across field and office teams

Michilli, Inc. is an Equal Opportunity Employer

Michilli, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We kindly ask that staffing agencies and recruiters do not contact us regarding this position. Unsolicited outreach will not be considered.