Adminsitrative Assistant

Carlton Fields is seeking an Administrative Assistant for its New York office.

• Minimum of 3 years of experience as an administrative assistant, preferably with a law firm.
• Candidates must be proactive, a strong team player, detail-oriented, flexible, and demonstrate excellent technical, organizational and communication skills.
• Proficiency in using Microsoft Word, Excel, and Outlook is required.
• Experience with electronic document management systems (iManage experience is preferred).

• Ability to multi-task and prioritize tasks based on business needs and deadlines is essential.
• Assist with the electronic preparation and submission of new client business intake processes and follow through with a sense of urgency until completion.
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices.
• Perform electronic court filings as needed.
• Assist with uploading and saving emails and documents into the firm's electronic document management system (iManage), while adhering to the practice group protocols for the naming of saved documents.
• Assist with attorneys calendaring and calendar invites.
• Provide backup overflow support and coverage for the practice group legal administrative assistants.
• Assist with scanning and copying.

The salary range for this role in New York is $42,000 - $50,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit‑sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well‑being programs.

Candidate must apply using the following URL. Applications submitted outside of this URL will not be considered.

Carlton Fields is an Equal Opportunity Employer/Disabled/Veterans