Assistant, Line Network

Friends of the High Line seeks a proactive, detail‑oriented, and versatile Assistant to deliver essential support to the High Line Network. The Assistant will focus on administrative and programmatic support, including but not limited to data collection, invoice and budget management, scheduling, and contract management, as well as event planning assistance for convenings and other public‑facing events. The Assistant will work closely with the Senior Director and Managers of the Network to support day‑to‑day coordination, tasks and projects both within the department and the High Line, as well as with our external partners.

This position reports to the Senior Director of the High Line Network.

This is a term‑limited position through December 31, 2027, with the possibility of extension or conversion to a permanent role if permanent funding is secured.

What is the High Line Network? A program of the High Line, the Network is a group of infrastructure reuse projects and the people who help them come to life. Members of this network are nonprofit organizations transforming underutilized infrastructure into new urban landscapes, redefining what a park can be. The Network’s mission is to support a community of infrastructure reuse projects in creating vibrant and equitable public spaces that center local communities, build civic connections, support environmental resilience, and foster equitable community development.

• Assist Network Director and Managers with Network administrative tasks, including team meeting logistics, agenda development, note taking, and data entry.
• Coordinate calendar, travel and meetings needs for the Network team.
• Maintain and update Network organizational systems, including Asana, Google Drive, Airtable, databases, listservs.
• Oversee clerical tasks such as processing invoices and reconciling credit card activity.
• Take detailed and accurate notes during meetings and discussions, ensuring key points are captured and action items are tracked.
• Work closely with the Managers and Senior Director to facilitate overall Network membership operations and logistics.
• Support project planning and tracking to ensure Network deliverables are met on time.

• Handle all travel logistics, including travel reimbursements for event attendees, Network staff site visits, and programmatic related events.
• Support event venue logistics (registration, room setups, catering, AV needs, site visits, and any other special event requirement) (with support from events consultants as needed), including run‑of‑show support during the event.
• Work closely with the High Line’s Communications, Development and Network teams to assist with production and management of Network‑related materials, both print and online and ensure necessary tasks are completed.

• Maintain and manage Network asset databases and online resources.
• Update metrics tracking tools including spreadsheets, reports, and/or databases.
• Update annual success metrics report of Network and member activities.
• Help prepare periodic updates and customized reports on progress to multiple audiences including staff, community stakeholders, and board of directors.
• Support the evaluation of Network programs through data entry.

Desired experience of a successful candidate may include the following, but candidates will not be screened exclusively based on meeting these qualifications:

• 2-3 years’ administrative‑related work experience in nonprofit and/or public sector
• Superb oral and written communication, organizational, and problem‑solving skills
• Highly detail‑oriented, organized, collaborative problem solver
• Strong willingness to learn and adapt.
• Quick learner with the ability to build and improve systems.
• Experience and fluency with Google G‑Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
• Experience in project management tools such as Asana, Airtable, and Calendly
• Experience and preference for working with people of diverse backgrounds
• Understanding of public space, and interest in issues of social impact and urban design
• Experience organizing…