Executive Operations Assistant

Location: New York

* Responsible for all meeting logistics including conference room reservations, connection details, food ordering, visitor registration, security coordination and other associated meeting logistics.
* Coordinate travel planning including support for itinerary management, aviation coordination, ground transportation, hotel booking and restaurant reservations. This may include complex international travel, personal/family travel, visa preparation, etc.
* Responsible for executive floor management including room reservations, supplies, catering, safety trainings, etc., by liaising with Workplace Experience, Security and other related parties
* Use AI and cloud-based platforms to facilitate writing, scheduling and research needs
* Proactively organize and prepare meeting materials (briefings, note cards, etc.)
* Support CEO record keeping, governance and attendance, travel planning, agenda preparation and execution.
* Support briefing process, including preparation, research and One Note management
* Support purchase order creation and invoice processing
* Support executive reward tickets program coordination and ticket distribution
* Support executive correspondence process including triaging electronic and physical mail, and sending invitation responses
* Manage and prioritize high volume of emails including expediting flow of work items, and initiating follow-up when necessary
* Use appropriate discretion in the management of information and stakeholders.
* Support Executive Assistant to the CEO with scheduling and calendar management and related responsibilities when necessary
* Prepare and edit reports and presentations using Microsoft Office software as needed
* Proactively coordinate and provide key information to ELT offices and other business units as appropriate.
* Work closely with other Administrative Partners within Digital and across the Executive Leadership Team
* Work on ad hoc projects and continuous enhancement of operations as technology and the needs of office evolve
* Bachelor’s degree required
* 10+ years of work experience with 3-5 years providing executive level support
* Tech-savvy and growth-minded, comfortably using AI tools and cloud-based platforms for writing, research, analysis, scheduling
* Adaptable with technology workflows
* Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis
* Experience working with Senior leaders and/or C-suite executives is preferred.
* Advanced proficiency with Microsoft 365, Teams, Outlook, One Note, SharePoint, and meeting management tools.
* Proficiency in systems commonly used at Pfizer (e.g., Ariba, SharePoint, Concur, Workday)
* Excellent written, oral, communication skills and interpersonal skills and ability to build relationships and leverage resources across the organization
* High degree of professional maturity and presence
* Exhibits strong collaboration skills and ability to engage across multiple functions and businesses
* Ability to work across different cultures and with a variety of leaders from different backgrounds and experiences
* Responsive, professional and courteous demeanor in all interactions in line with our values
* Discretion and the ability to deal with confidential information

* Work location:

On-site
* Last date to apply for job:
February 20, 2026
** EEO & Employment Eligibility
** Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.  Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  

Pfizer is an E-Verify employer.  This position requires permanent work authorization in the United States.

Pfizer endeavors to make  accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email dis This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.
#J-18808-Ljbffr