Receptionist​/Office Coordinator

Citizens is seeking a proactive, professional, client‑ready presence, and highly organized Receptionist & Office Coordinator to serve as the central hub of daily activity in our New York office. This role focuses on ensuring smooth front‑of‑house operations, maintaining a well‑run workplace, and delivering an exceptional experience to employees, clients, and visitors. The ideal candidate is friendly, reliable, resourceful, and energized by creating order, solving problems, and keeping the office running seamlessly.

• Serve as the primary point of contact for all visitors, clients, vendors, and deliveries.
• Maintain a warm, professional, and polished front desk environment at all times.
• Coordinate with building security to ensure guests are properly registered and escorted.
• Manage conference room reservations and maintain room readiness throughout the day.
• Monitor office foot traffic and ensure visitors are directed to the appropriate teams.

• Oversee day‑to‑day office operations to keep the workspace clean, functional, and well‑organized.
• Act as liaison between our teams and building/property management for maintenance, repairs, and service requests.
• Monitor and restock office, break room, and kitchen supplies (including marketing materials, snacks, and basic equipment).
• Support office safety procedures, emergency response protocols, and business‑continuity logistics.
• Perform daily walkthroughs to ensure all common areas are tidy, stocked, and functioning properly.
• Track facility issues, elevate as needed, and follow through to resolution.

• Handle incoming calls, route inquiries, and support general office communication flow.
• Assist with incoming/outgoing mail, shipping, and courier services.
• Maintain office equipment (copiers, printers, scanners) and coordinate service when necessary.
• Support vendor coordination — cleaners, maintenance techs, IT, food service, etc.
• Update internal office directories, seating charts, and office access lists.
• Help onboard new hires by preparing desk setups, badges, supplies, and office orientation.

• Assist with small office gatherings, team meetings, and in‑office events — room setup, catering, supplies, and cleanup.
• Support occasional special projects related to workplace experience, office improvements, or process enhancements.

• Assist with general administrative duties such as scanning, filing, printing, formatting basic documents, and managing shared inboxes.
• Provide backup calendar assistance only as needed for office‑wide logistics (not dedicated executive support).
• Help maintain internal tracking sheets, logs, or simple reports related to office operations.

• 2–3+ years of experience in a receptionist, office coordinator, or hospitality/front‑of‑house role. Experience with in the professional services sector is highly preferred.
• Strong interpersonal skills — friendly, calm, and customer‑focused.
• Highly organized with strong attention to detail and the ability to anticipate office needs.
• Comfortable managing multiple tasks and shifting priorities throughout the day.
• Proficiency with Microsoft Outlook, Teams, Word, Excel; ability to learn internal systems quickly.
• Professional presence with excellent verbal communication skills.
• Ability to remain composed during busy periods and handle unexpected issues efficiently.
• Reliable, punctual, and committed to supporting a high‑quality workplace environment.
• Bachelor’s Degree preferred
• Salesforce, Oracle, Microsoft Outlook and Teams, Word, Excel, Power Point

• Hours per Week: 40
• Work Schedule:
  
  Monday to Friday

The salary range for this position is $25.50 to $35.00 per hour. Actual pay is based on various factors including but not limited to the work location, and relevant skills and experience.

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens’ paid…