Temporary Administrative Assistant - Summer Youth Program Job New York New York USA,Administrative/Clerical

Position: Temporary Administrative Assistant - Summer Youth Employment Program
Location: New York

Description

JOB TITLE:

Administrative Assistant DEPARTMENT:
Sunset Park High School Summer Youth Employment Program Exemption:
Non-Exempt PURPOSE OF THE POSITION:
To provide administrative support critical to the successful rollout of SYEP.

REPORTS TO:

Program Director SUPERVISES: N/A I. SPECIFIC RESPONSIBILITIES include but are not limited to

Recruit and enroll youth and young adult participants
Review participant intake documents to verify information
Verify file accuracy
Enter payroll information into the online SYEP database
Distribute SYEP Metro Cards and pay cards
Monitor worksites to ensure safe and productive work environments
Complete written reports of worksite visits
Perform general office duties: multi‑line phone, check voicemails, file documents, etc., as necessary

II. QUALIFICATIONS

Education/Degree minimum requirement:
High School or Equivalency Diploma
Years of

Experience:

At least one year of office-related experience required
Demonstrate strong data entry skills
Strong written and verbal communication skills
Detail‑oriented, highly organized, and dependable
Fast typing skills;
Knowledge of touch‑typing system is strongly preferred
Excellent knowledge of word processing tools and spreadsheets (MS Office: Word, Excel, etc.)
Good command of English both oral and written
Great customer service skills
Bilingual:
English/Mandarin/Cantonese or English/Spanish, preferred

III. RELATIONSHIP WITH OTHERS

Build and maintain close, daily interactions with participants, co‑workers, and supervisors
Effectively communicate with teenagers, parents, and outside agency staff
Forge a mutually respectful partnership with the people served and their families
Maintain contact as needed with participant’s families, school personnel, and external community groups to co‑exist in the same space
Have a strong sensitivity to cultural differences present among staff and clients within our organization
Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS

Actively engage and interact with teens, parents, coworkers, and outside agency staff
Fast‑paced, high‑energy environment
Work primarily in an office setting
Considerable time is spent at a desk using a computer
Travel to worksites in various weather conditions

V. SCOPE OF RESPONSIBILITY

The Administrative Assistant focuses on completing essential administrative tasks to support the management of the organization and program.

This is a temporary full‑time position at 35 hours per week.

The position begins in March 2025 to the end of August 2025.

Hourly rate of $18.00 - $20.00, commensurate with experience and education.

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