Administrative Assistant

Schedule: Mon–Fri, 8am–5pm
Pay: $25–$27/hr

A busy construction company is seeking a highly organized Administrative Assistant to support Estimating, Project Management, Contracts, and Recycle Operations.

• Manage bid documents, assign job numbers, update bid calendar/boards.
• Enter bid quantities in Heavy Bid; download quantities from NYSDOT; solicit subs/suppliers; handle MWBE outreach.
• Prepare bid forms, order bid bonds, organize electronic/paper quotes.
• Maintain subcontractor insurance files and assist with certified payrolls and EBO payments.
• Print plan sheets, upload documents to Plan Grid, support job trailer setup.
• Enter daily sales tickets, invoice customers twice monthly, update revenue/cost spreadsheets.
• Maintain pricing spreadsheets, assist proposals, track receivables (60+ days), support DEC reporting.
• General office tasks: phones, monthly invoicing, credit card reconciliation, billing support.

• Administrative experience required; construction admin preferred.
• Strong organizational skills; ability to multitask.
• Proficient in Microsoft Office; willing to learn Heavy Bid, Plan Grid, EBO.
• Strong communication and follow‑up skills.

Upon completion of waiting period, associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About Manpower Group, Parent Company of:
Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower Group® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.

Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 Manpower Group was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.