Business & Legal Affairs Coordinator

About ASCAP

The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world’s most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars.

ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers.

Learn more and stay in touch at , on X and Instagram @ASCAP and on Facebook.

The Business & Legal Affairs Coordinator will support the Business & Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business & Legal Affairs (“SVP”) and Associate Director, Business & Legal Affairs (“AD”), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management.

This position is based in the New York office.

• Support the maintenance of ASCAP’s contract management database.
• Assist the AD and general BALA team with ASCAP Members’ royalty transactions.
• Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.
• Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).
• Log all team activity within ASCAP’s deal management database.
• Research and execute tasks related to ASCAP’s internal databases and systems.
• Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.
• Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.
• Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.
• Manage travel arrangements and expenses for the SVP.
• Ad hoc projects as directed by the SVP and AD.
• General filing and document administration, including the maintenance of contract and agreement templates.
• Additional administrative responsibilities as needed.

• Bachelor’s degree or equivalent required.
• Minimum of one year of experience in a corporate environment, or equivalent professional experience.
• At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.
• Experience in administering legal agreements.
• Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.
• Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.
• Ability to maintain the highest level of confidentiality and discretion.
• Strong attention to detail with the ability to think analytically and problem solve.
• Ability to follow detailed instructions and work independently on routine tasks.
• Ability to…