Contract Assistant/Finance Administrator; Temp to Perm
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-02-21
Listing for:
Good Shepherd Services
Full Time, Seasonal/Temporary, Contract
position Listed on 2026-02-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Data Entry -
Finance & Banking
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Location: New York
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Contract Assistant / Finance Administrator (Temp to Perm)Location: Fiscal Department, 305 Seventh Ave., New York, NY 10001
Hours: 35 hours, Non-exempt
Job Summary: Assists the Finance Contracts Department with all clerical, administrative and record-keeping functions
Major Duties:
- Contract/Budget/Budget Modification responsibilities
- Responsible saving, coding payments and credits deposits received as well as, supporting with the entries (ARR, ARB, CR) as needed
- Prepare the backup for billing, Post-Payment Review, and audits
- Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
- Contracts status tracking (approval and return of budget, modification, invoice submissions submission from funders
- Supporting Contract Managers, Senior Contract Analysts and Contract Analyst with their portfolio as needed
- Obtaining information from external funder or GAP to collect financial grant information necessary to complete assignment
- Filing of all billing documents – manage department’s hard files at year-end
- Scanning and saving electronic files as needed
- Act as department liaison agency-wide for the following
- Follow up with Accounts Payable regarding credit card posting and back-up information (may assist department with scanning if needed)
- Follow-up with payroll regarding special payment or time sheet information (may assist department with scanning if needed)
- Follow up with Program regarding back-up information
- Keep track of PA changes for department
- Administrative support for Director, Contracts
- Recording of deadline dates, progress status updates of staff
- Utilizing calendar updates and Excel spreadsheets
- Provide office management/administrative support such as photocopying, mail merges, etc.
- Provide once-a-week reception for the agency
- Assist with all audit functions when necessary
- Assist department-wide to accomplish workloads as needed
- Perform other duties as assigned by the Assistant Director – Contracts
QUALIFICATIONS
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