Receptionist - Admin

Health Advocates Network is currently seeking a Receptionists/Secretaries to work at a facility in New York, NY
. These are registry positions with our company.

Pay Rate: $18 / hour

* W2

Shift details:

• Monday through Friday 9am to 5pm

This position requires experience typing and utilizing Microsoft Word and Outlook as well as having good communication skills, especially verbal.

• Maintain staff itineraries, agendas, sign-in sheets & staffing grids.
• Assist in orienting new staff.
• Manage the use of conference rooms.
• Follow timeline to organize recruitment packets, communicate with candidates, send/receive/organize related paperwork.
• Coordinate with interview team lead to set up interviews, prepare and distribute interview packets.
• Work with District Office Manager to send all final paperwork to HR.
• Track and respond to requests for information, e.g., subpoenas, record requests from Q&A, Social Security Administration (OTDA), etc.
• Locate cases and retrieve information within the requested time frame.
• Send reminders to Supervisors regarding:
  Performance Evaluations Due/Submissions to HR, check for completion and place a copy in local personnel file.
• Pull lists and reports as requested and distribute them to designated staff. This includes Power BI reports and other utilization reports.
• Schedule and serve as host for virtual meetings utilizing Zoom and TEAMS communication platforms.
• Maintain district office lists and distribute them to staff. Lists include:
  Office Phone List, Emergency Phone Tree, Staff Contact List.
• Arrange travel accommodation and prepare travel reports for District Office Manager.
• Assist Staff with expense reports in the Statewide Financial System.

• Medical
• Dental
• Vision
• Term Life
• Short-Term Disability Coverage
• 401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to . If you have any questions, please feel free to call at and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST).