Executive Assistant

Location: New York

* Ensure schedule is adhered to and respected but also have ability to quickly adapt to last minute changes in plans, schedules and itineraries; provide a bridge for smooth communication when changes occur.
* Prioritize and handle a high volume of incoming requests, ensuring critical matters are addressed promptly.
* Plan and manage extensive domestic and international travel, including visas, itineraries, accommodations, and contingency planning.
* Draft, review, and edit correspondence, reports, presentations, and executive communications with discretion and precision.
* Prepare the CEO for meetings — including agendas, briefings and follow-up actions.
* Confidentially handles sensitive information, understands and makes decisions based on priorities.
* Coordinates, participates and provides support with internal and external meetings.
* Collaborates with IT for quick resolution of any technical difficulties.
* Manage expense reporting, budgets, and vendor relationships with accuracy and confidentiality.
* Represent the CEO with professionalism, diplomacy, and cultural sensitivity in all communications.
* Act as local support on all administrative functions to Global CEO of Media (based in UK) when he is in the NYC office.
* Exceptional organizational and time-management skills with the ability to manage competing priorities.
* Strong written and verbal communication skills — clear, concise, and professional.
* Superior interpersonal and relationship-building skills with the ability to communicate effectively across a matrixed organization.
* High emotional intelligence, discretion, and sound judgment.
* Advanced proficiency with productivity tools (Microsoft 365, Teams, Zoom, Concur, etc.).
* Ability to work across cultures and time zones with flexibility and resilience.
* Strong problem-solving abilities and proactive anticipation of executive needs.
* Demonstrated ability to manage confidential and sensitive information with integrity.
* Adept at proofreading own and others’ work to eliminate errors.
* Anticipate risks and issues, escalate when needed.
* Bachelor’s degree
* Minimum 8+ years of executive support experience, with at least 5 years supporting C-suite executives (preferably a CEO or Global Leader).
* Experience working for a global or multinational organization, preferably in media/advertising or similar field. including relevant experience, knowledge, skills, and other factors Benefits available with this position include:  
• Medical, vision, and dental insurance,
• 401k, employee leave benefits, including, but not limited to providing time off  Dentsu benefits, please visit
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