Personal Office Assistant

Our client is a family office and private equity/venture capital firm. They seek a Personal Office Assistant to join their Manhattan, NY office.

• Support senior leadership by keeping daily execution on track across professional and personal priorities with discretion and follow-through
• Coordinate communication and logistics among varied internal and external parties to keep work streams aligned and moving
• Resolve urgent issues, shifting plans, and unexpected requests calmly and efficiently as they arise
• Oversee the smooth functioning of a small office environment, including visitors, work spaces, and general operations
• Maintain relationships with service providers and ensure supplies, systems, and records are organized and current
• Optimize workflows, documentation, and routines to improve efficiency and presentation
• Orchestrate complex scheduling, travel arrangements, and multi-party logistics with attention to detail
• Prepare materials, information, and follow-ups to ensure meetings and commitments run seamlessly
• Handle personal logistics, appointments, errands, and event support with sound judgment and confidentiality
• Assist with basic financial administration such as tracking expenses, processing invoices, and coordinating with external partners

• 5-7+ years of experience in an assistant, office manager, EA/PA role, or similar
• Family office experience is a plus
• Strong organizational skills and follow-through
• Demonstrated ability to manage competing priorities with accuracy, urgency, and calm
• Excellent discretion and integrity; comfortable handling sensitive personal and business information
• Professional presence and excellent interpersonal skills
• Comfortable in a role that includes personal support, errands, and ad hoc requests
• Knowledge and comfort with Outlook/Google Calendar, Microsoft Office, and Zoom