Executive Assistant

Overview

Job Type: Full Time
Work Model:
Remote

Location:

New York City metro area

About the Role

Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers.

This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities.

This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

• CEO Strategic Partnership — Serve as a trusted thought partner and operational extension of the CEO; anticipate priorities, pressure points and opportunities; proactively surface risks, conflicts, and decision deadlines; act as a confidential sounding board and strategic support resource.
• Time, Calendar & Priority Management — Own end-to-end management of the CEO’s calendar; prioritize meetings to ensure time is spent on the highest-value activities; design daily, weekly, and monthly rhythms that optimize CEO effectiveness; gatekeep requests and meeting flow with strong judgment.
• Executive Leadership & Team Enablement — Manage agendas, timelines, materials, and follow-up actions; capture ideas, organize notes and manage deadlines for speeches and projects; track strategic initiatives and executive-level commitments; support the cadence of executive leadership meetings; track decisions, priorities and follow-through; ensure alignment across senior leadership; coordinate executive offsites, planning sessions, and strategic meetings.
• Travel, Events & External Engagement — Manage travel logistics, itineraries and preparation materials; prepare executive briefings for all trips, meetings, and events; support major conferences and leadership appearances; maximize relationship ROI for speaking engagements, partner meetings and industry events.
• Operations & Special Projects — Own special projects that require confidentiality, discretion, and execution rigor; manage cross-functional initiatives on behalf of the CEO; maintain executive dashboards, tracking systems, and workflows.

Experience & Background

• 7+ years supporting a CEO, founder, or senior executive
• Experience in media, professional services, consulting, technology, or similar environments preferred
• Bachelor’s degree required

Core Capabilities & Expectations

• Exceptional judgment and emotional intelligence
• Strong written and verbal communication
• Advanced calendar and priority management skills
• High discretion and confidentiality
• Proactive, anticipatory mindset
• Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)

Personal Attributes

• Executive presence
• Polished, confident, and professional
• Naturally organized and detail-oriented
• Strategic thinker who enjoys solving problems
• Thrives in fast-paced, high-performance environments
• Comfortable saying no on behalf of the CEO

This is not a traditional Executive Assistant role.

You will:

• Operate as a strategic partner to a nationally recognized CEO
• Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
• Influence the effectiveness of a fast-growing company
• Help shape the future of one of the most influential brands in communications and leadership

• Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.

Comprehensive benefits, including:

• Health, dental, vision
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Professional development support
• Competitive salary
• Travel and event exposure
• Long-term career opportunity

Ragan Communications is the leading media brand; for more than 50 years we’ve served communicators, marketers, and PR professionals at all stages of their career. We are an equal opportunity employer committed to a diverse and inclusive workplace.

We’re looking for someone who pays close attention to detail – the kind of communicator who reads between the lines. To demonstrate that, please include a brief cover letter explaining:

• What excites you about this Executive Assistant role, and why you feel you’d be successful in supporting Ragan’s CEO and leadership team.

Applications without a cover letter will not be considered – this helps us identify candidates who take the time to fully read and engage with our job description.