Program Assistant- Business

Job Title:

Program Assistant
- Business

Bargaining Unit: OPAP

Grade: I
Salary:
Part-time benefited, 25 hours per week

Final date to receive applications:
Open Until Filled

Priority Screening:
February 26, 2025

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Program Assistant in our Business Department.

Under the general direction of the Business Department Chair, the Program Assistant will perform varied administrative support duties to the Business Department; initiate and exercise good judgment and a high level of confidentiality and professionalism in all matters.

• Assist students and others entering the department, providing them with information needed or directing them to the appropriate faculty member
• Maintain department records and files
• Create documents and reports, as requested by department chairs
• Produce adjunct faculty contracts
• Input and update class schedules, instructors, and other information in college database
• Use college database to compile textbook adoptions each term and collaborate with college bookstore
• Produce such reports as class rosters and enrollment reports
• Maintain minutes of department and other meetings as requested
• Assist faculty in setting up and confirming advising and other appointments
• Assist in formatting and printing of course assessments and program reviews
• Order supplies, make copies, take messages, and perform various other support tasks
• Create PowerPoint slideshows for budget presentation and other department presentations
• Support Business Club activities – creating flyers, scheduling events, etc.
• Assist with planning Annual Business Advisory Council and other events as requested
• Perform other duties as requested by department chair

• Associate’s Degree or at least five years’ experience as an administrative assistant
• Ability to work independently, but also serve as part of team
• Strong written and verbal communication skills with excellent interpersonal skills
• Evidence of strong administrative and organizational skills
• Attention to detail
• Follow-up and follow-through on assigned duties and requests
• Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint) required

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

• Familiarity with Banner and/or Dynamic Forms

An initial starting hourly rate of $22.99 with an excellent benefits package. This position is contingent upon adequate funding.

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 12 holidays including 3 floating holidays. The College is closed on the day prior to Thanksgiving, and between December 26 - January 1, known as the Holiday Curtailment.

The position is open until filled. However, to ensure consideration, application materials should be received via email by February 26, 2026 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

• Resume or CV
• Cover letter which discusses your qualifications and interest in the position
• Contact information for 3 professional references

Please submit only materials requested. All…