Administrative Assistant

Location: Congers

Administrative Coordinator - Congers, New York

Job Summary

The Administrative Coordinator is responsible for maintaining accurate and up-to-date client subscriber information using a proprietary system. This role supports billing accuracy, geographic data integrity, and publisher communications while operating in a fast-paced, detail-oriented environment. Success in this position requires strong data entry skills, basic math proficiency, and the ability to manage shifting priorities efficiently.

Key Responsibilities

+ Update and maintain client subscriber records within a proprietary system, including billing and geographic information

+ Perform basic math calculations to ensure accurate subscriber updates

+ Execute high-volume data entry with a high degree of accuracy and attention to detail

+ Respond to and manage email communications from 50+ magazine publishers

+ Prioritize daily tasks while adapting to frequent changes in assignments and workload

+ Maintain professional customer service standards in all written communications

Essential Skills

+ Strong data entry and typing accuracy

+ Solid basic math and calculation skills

+ Proficiency with Microsoft Office and Outlook

+ Customer service and professional communication skills

+ General administrative support experience

Additional

Skills & Qualifications

+ Minimum of 1 years of administrative experience

+ Ability to work independently while collaborating within a team environment

+ Strong organizational and time-management skills

Work Environment

+ Cubicle-based office setting

+ Team of approximately 15 Administrative Coordinators

+

Schedule:

Monday through Friday

Job Type & Location

This is a Permanent position based out of Congers, NY.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Congers,NY.

Final date to receive applications

This position is anticipated to close on Mar 10, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.