RCI-NYL-Executive Assistant in NYC; Hybrid

Executive Assistant - This position is based in the Client City office on a 3/2 Hybrid Schedule.

This Executive Assistant position will provide comprehensive administrative support to three Executive Officers.

This individual must effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout the company, as well as with external business partners and contacts.

This position requires excellent organizational and communication skills, strong attention to detail, the ability to multitask and meet demanding deadlines, being flexible as priorities change, and having discretion in handling confidential information.

The person in this position will work in a fast-paced environment supporting multiple team members and handling various requests simultaneously.

The ideal candidate is proactive, engaging, organized, and a team player.

• Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
• Handle all aspects of administrative support in a timely and professional manner
• Handle travel arrangements and travel expense reports
• Answer, direct, and screen telephone inquiries and meeting requests
• Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
• Coordinate all meeting materials for executives
• Liaise within the department, across the organization and with external partners, including other Executive Assistants
• Maintain supplies and handle other administrative duties as assigned
• Greet executives’ guests and escort them to and from meetings
• Review and/or revise memos, letters, presentations and reports on behalf of executives
• Provide back-up administrative support for other Executive Assistants within Risk Management to ensure coverage during business hours

• 5 years administrative experience supporting a senior level executive in a corporate environment
• Bachelor’s Degree preferred
• Proficiency with Microsoft Word, PowerPoint, and Outlook