Executive Assistant

Overview

Our client is a successful Hedge Fund that is known for being a leader in the market. This firm is seeking a true, career, executive assistant who thrives in a well-structured, and corporate environment. The ideal candidate for this executive assistant role will be incredibly hard working, excited about supporting a team, collaborative, and receptive to feedback.

• Manage complex, ever-changing, multi-leg travel for MDs and senior associates, including ground transportation and hotel
• Coordinate calendar and understand prioritization of schedule
• Manage email and phone correspondence, prioritize as needed
• Take on ad-hoc projects as needed
• Run reports and conduct research for direct reports of the Managing Directors as needed
• Prepare materials for meetings in regards to presentations, producing copies of documents, and other tasks as needed
• Track department invoices and manage expenses
• Book conference rooms and confirm meetings
• Organize conference calls and book space for calls
• Manage catering orders and other vendor management for department meetings and events
• Some personal work as needed, such as grabbing lunches, running small errands

• 5+ years of administrative support
• Excel Savvy
• Proficient in Microsoft Office Suite
• Proficient in Concur software and Salesforce a plus

• $120,000 – $175,000

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