Office Admin​/Administrative Assistant, Administration

Location: New York

Key Areas of Responsibilities
* Manage daily administrative operations of the New York office
* Monitor and maintain office supplies inventory, place orders when necessary
* Organize/maintain pantry space
* Organize and support company events, trainings, and meetings and coordinate conference room bookings
* Distribute mail daily, coordinate shipments
* Receptionist responsibilities including answering phones, greeting guests and maintaining conference center area
* Interface with building management office including adding visitor access, inputting building service requests
* Process administrative requests that comply with global company policies including inputting procurement requests, invoice requests and pre-approval items
* Track and manage invoices
* Supporting in office visitors including senior management from company headquarters, overseas research analysts, clients, etc.
* Administrative support for Country Head/Chief Executive Officer
* Oversee and coordinate office schedules, calendars and meetings for CEO
* Manage travel plans
* Process expense claims
* Assist in preparation of management presentations
* Ad hoc requests/support as necessary Requirements
* Associate/Bachelors degree or above in Business Administration, Management of related field preferred
* Minimum 7 years of relevant experience in office management, sales or administrative support
* Exceptionally detail-oriented with excellent time management and organizational skills
* Ability to manage multiple tasks and projects simultaneously.
* Ability to maintain company confidentiality in all aspects of the position
* Positive, optimistic and enthusiastic attitude
* Concise yet open and friendly communication
* Solid interpersonal skills and a collaborative work style
* Resilient and able to adapt to changing demands and conditions
* Familiar with Microsoft Office suite of products (including PowerPoint)
* Excellent verbal and written communication skills.
** Salary Range 65,
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