Legal Administrative Assistant - Corporate

Please connect with me on Linked In as well @Katrina George

Performs a variety of administrative duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters.

• Demonstrates strong working knowledge and advanced proficiency with computer software applications, including Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, and other firm-specific programs.
• Prepares correspondence, memoranda, and other legal documents from written and oral drafts; drafts standard correspondence and other documents. Reviews, edits, redlines, applies style schemes, and proofreads documents as requested, including engagement letters, memoranda, audit letters, and other correspondence.
• Assists with routine corporate matters such as entity formations and preparation of organizational documents and agreements.
• Manages incoming mail and ensures timely delivery of outgoing mail; coordinates with delivery services as needed and follows up on status.
• Establishes and maintains attorney calendars and deadline reminder systems; utilizes the firm’s master calendar system.
• Opens new files, requests conflict checks, and maintains all client and general files. Conducts periodic reviews for storage and prepares files for closing.
• Greets clients and visitors, maintains professional client relations, and observes confidentiality of the attorney-client relationship.
• Coordinates meeting and conference room reservations using firm software.
• Assists with billing processes, including proofing and editing bills, processing bills for attorneys, and coordinating with accounting staff on month-end billing matters.
• Works closely with administrative support staff (word processing, reprographics, reception, etc.); ensures timely submission of attorney timesheets; proofs documents returned from word processing.
• Collaborates with other administrative staff as needed; provides coverage for colleagues during absences (e.g., other legal assistants, reception).
• Provides litigation support to the Litigation team when required.
• Prepares and submits attorney travel and business expense reports; handles vendor invoices and service payments as necessary.
• Performs all essential job duties with or without reasonable accommodation; accommodation requests will be considered where possible absent undue hardship.

• 5+ years of experience in a professional setting, law firm experience preferred, with knowledge of office policies and procedures and ability to produce accurate legal documents with minimal supervision.
• Advanced proficiency with Microsoft Office products.
• Strong motivation to support a busy Corporate practice group.
• Ability to transcribe legal documents, correspondence, and reports from draft or dictation at a minimum of 65 wpm.
• Strong organizational skills with ability to manage multiple priorities under deadlines.
• High attention to detail with ability to proofread documents for grammar, typographical, and spelling errors.
• Strong interpersonal skills to communicate effectively with clients, attorneys, and staff both verbally and in writing.
• Ability to work collaboratively in a fast-paced environment while maintaining professionalism and courtesy.
• Flexibility to work overtime or irregular hours as needed to meet deadlines.

• Normal law office environment with minimal exposure to excessive noise, dust, or temperature fluctuations.

This position offers a comprehensive benefits package including health and life insurance, 401k/Roth with Profit Sharing, and paid time off.

$85,000 – $105,000 annually, commensurate with experience.