Legal Secretary - Corporate and Real Estate - NYC

Our client is a top law firm with offices in NYC. They are seeking a Legal Secretary to support a

Location: New York, NY

Schedule: Monday–Friday, 9:30 a.m.–5:30 p.m. (non-exempt)

Hybrid: One assigned remote day per week (Monday or Friday)

• Document Production & Formatting: Prepare, edit, and proofread correspondence, agreements, closing documents, amendments, term sheets, and ancillary materials (Word, PDF; track changes, redlining).
• Matter Management: Open/close files; maintain electronic and physical records; ensure naming conventions and version control; coordinate e-filing and document routing.
• Scheduling & Coordination: Manage complex calendars, meeting logistics, and travel; schedule closings; coordinate with clients, counter parties, and internal teams.
• Billing & Timekeeping: Enter partner time; prepare prebills; handle expense reports and vendor invoices; follow up on approvals and deadlines.
• Closing Support: Assemble closing binders/checklists, signature packet distribution, Docu Sign routing, and post-closing deliverables; liaise with title companies and lenders as needed.
• Client Service: Serve as point of contact to clients and external counsel; respond promptly and professionally; maintain confidentiality.
• Administrative Support: Handle phones, mail, scanning, copying; prepare engagement letters; assist with conflict checks and new matter intakes.
• Compliance & Best Practices: Adhere to firm policies, e-filing protocols, and data security standards.

• Experience: 8+ years as a legal secretary/assistant in corporate and/or real estate practices within a law firm or in-house legal department.
• Technical
  
  Skills:
  
  Advanced Microsoft Word (styles, TOC, compare), Outlook (calendar/inbox management), Excel (basic spreadsheets), PDF tools (bookmarks, combines), and familiarity with document management systems (e.g., iManage/Net Docs) and time/billing software (e.g., Elite/3E/Aderant).
• Communication: Excellent written and verbal skills; strong proofreading and formatting accuracy.
• Organization: Exceptional attention to detail; ability to prioritize, meet deadlines, and manage multiple partners.
• Professionalism: Discretion with confidential information; client-service mindset; consistent follow-through.
• Plus (nice to have):
  
  Experience with
  real estate closings
  , title/lender coordination, corporate entity formations, Docu Sign, and basic Excel-based closing index maintenance.

Compensation: $85,000–$110,000 (commensurate with experience)