Billing Coordinator

Midsized US law firm has an opening for a Billing Coordinator in their NY office.

Minimum of 5 years of billing experience in a law firm environment.

• Compile and process attorney bills on a monthly basis.
• Track Proformas to ensure timely and accurate billing
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor aged unbilled inventory and ensure timely billing submissions.
• Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
• Process write-offs following firm guidelines.
• Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
• Submit invoices electronically and assist in resolving any issues that arise.
• Review and verify the accuracy of supporting documentation for billing.
• Research and respond to internal and external inquiries regarding billing issues in a timely manner.
• Identify and correct any billing inaccuracies.
• Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
• Provide backup assistance to team members as needed.
• Assist with special projects and other tasks as assigned.

• Bachelor’s degree or higher with a concentration in accounting, finance, or related field.

• Minimum of 5 years of billing experience in a law firm environment.
• Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.
• Proficient in Microsoft Excel and Word

• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Excel and Smartsheet.
• Detail-oriented and highly organized with the ability to maintain accuracy.
• Excellent analytical and problem-solving skills.
• Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.
• Flexibility to adapt to various work situations to achieve desired results.
• Willingness to work additional hours as required to meet deadlines.