Legal Administrative Assistant

Job Summary

We’re seeking a polished Legal Administrative Assistant to support a busy legal team through a blend of front‑desk reception (30%) and legal/administrative support (70%). This role is ideal for someone who excels at client service, stays organized under pressure, and enjoys working in a fast‑paced law firm environment.

• Welcome visitors and manage the front lobby with professionalism.
• Answer and route multi‑line phone calls.
• Handle incoming mail and client inquiries.

• Open, close, and maintain electronic and physical case files.
• Serve as a liaison between clients and attorneys.

• Draft, format, and proofread legal correspondence, pleadings, and motions.
• Ensure accuracy in spelling, grammar, punctuation, and legal formatting.

• Manage attorney calendars and coordinate hearings, depositions, and meetings.
• Reserve conference rooms and prepare materials in advance.

• File documents with state and federal courts, including e‑filing systems.

• 1–3 years of law firm experience preferred.
• Working knowledge of legal terminology and standard legal practices.

• Proficient in Microsoft Office (Word, Outlook, Excel).
• Experience with case management software (e.g., Clio, Time Matters) a plus.

• Strong interpersonal communication and client‑handling skills.
• High emotional intelligence and ability to maintain confidentiality.
• Exceptional multitasking and organizational abilities.

• Ability to balance front‑desk responsibilities with detailed legal document work.
• Reliable, professional, and comfortable in a client‑facing role.