Administrative Specialist ; NY HELPs

Position: Administrative Specialist 1 (NY HELPs) - 10436
Location: Latham

Duties Description Within the Chief Information Security Office, the incumbent will coordinate administrative activities and provide support to CISO Executive level staff.
Duties include, but are not limited to:

• Manage the general administrative support activities of the Chief Information Security Office.

• Coordinate, log and track all correspondence received, including opening, reviewing, sorting and distributing mail to CISO Executive level staff.

• Prepare correspondence for CISO Executive level staff; this may include formatting and writing correspondence and coordinating information with other ITS staff.

• Organize and set the priorities of work to be accomplished on a daily or weekly basis. This may involve working intensely with CISO Executive level staff to clarify the work to be organized and produced, and schedule the use of meeting rooms and maintain the calendar for multiple CISO Executives;

• Monitor and utilize tracking systems and workflow processes to assist in program operations and workflow management.

• Assist in creating reports needed

• Perform other office support activities (e.g., scanning, photocopying) and related tasks as assigned by Executives;

• Manage sensitive, confidential information in an appropriate and professional manner;

• Prepare and/or edit reports, memos, letters, and other documents using software related to word processing, spreadsheets, databases and presentations;

• Prepare routine responses without direction and assemble background material for more complex issues and draft responses as assigned;

• Coordinate and monitor on-going projects, programs and activities of interest and concern to Executives, and maintain contact with program management to ensure the availability of accurate, up-to-date information;

• Coordinate meetings, travel, conferences and organization-wide activities;

• Perform the full range of supervisory responsibilities as assigned as well as oher financial, human resources, or business operations tasks as assigned.

Minimum Qualifications NYS HELPS:
Administrative Specialist Trainee 1 (equated to salary grade 14)
* -A bachelor's degree or higher
OR
4 years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist Trainee 2 (equated to a salary grade 16)
* -A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
5 years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Administrative Specialist (salary grade 18)
-A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
OR
6 years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

NOTE:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Transfer:
Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.

Reinstatement:
If you previously served in this title or in a title otherwise transferable to…