Administrative Assistant

Our client is a commercial real estate firm. They seek an Administrative Assistant to join their Manhattan, NY office.

• Provide comprehensive administrative support to leadership and real estate agents in a fast-paced office environment
• Manage calendars, schedule appointments, coordinate meetings, and maintain organized digital and physical filing systems
• Prepare, review, and distribute correspondence, contracts, reports, and other real estate documentation
• Assist with listing input, transaction processing, and tracking key deadlines from contract to closing
• Ensure accuracy and compliance with brokerage policies and regulatory requirements
• Serve as the first point of contact for clients, vendors, and visitors, delivering professional and responsive service
• Maintain and update CRM systems, client databases, and transaction records
• Coordinate property showings, open houses, and internal team meetings
• Support marketing efforts by updating online listings, social media platforms, and marketing materials
• Manage office operations, including supply inventory, vendor coordination, and general administrative tasks

• 4-7 years of relevant experience in an administrative role
• Law firm experience is preferred
• Willingness to learn, be a team player, and deal with the tasks at hand
• Highly organized and detail-oriented
• Willing to learn the real estate business
• Experience with Outlook and basic Excel skills